• First of all, we would like to remind you that our committee is built with volunteers; they are donating 100% of their time to make this event happen, please keep this in mind this weekend.
• Booth spaces are rented by the foot and are 10ft deep. Minimum of 20ft for FOOD vendors and 10ft for NON-Food vendors. Please account for all the space needed, including the tongue of trailers and tie-downs. If using decorations such as poles or flags, be sure they are included in your requested space. Do not encroach into the aisles as the aisles are exactly the width needed per fire codes and must remain clear. Commercial booth space is available in our large tent until spaces are filled.
• Spaces are reserved for vendors who participated in 2026 first, then open up to interested vendors. New vendors are approved based upon space needed and types of goods sold or food served.
• We do allow direct sales and promotion booths, however, we reserve the right to place similar patrons next to one another, depending on space available.
• Rentals are for 3 days only. Food Booths must be present on Friday at 2pm for Health Department inspections and Non-Food Vendors must be festival-ready by 4pm. HOURS of OPERATION are Fri 4pm-10pm, Sat 11am-10pm, Sun 12pm-5pm. Rain or Shine. Failure to stay open through these hours may result in forfeiture of seniority or invitation back to FHD.
• SET UP begins Wednesday & Thursday from 9am-8pm; if other arrangements are needed you must communicate with Heather @ 765-610-6220 before Wednesday, FAILURE TO COMMUNICATE may result in loss of space and forfeiture of booth space rental money. We are all adults. We will not chase you, if you plan to be at FHD, please show up punctually.
• All spaces are non-refundable; any space not checked in by Friday 10am, will be considered a NO SHOW and will be rented out to a waitlist vendor.
• When arriving at the festival for set up, please check in at the front office for check-in and location assignment. We will escort you and help, if needed, to get you settled in.
• There will be designated areas for vendor parking, and a parking pass will be issued. Please keep this handy or put it on your dashboard. You will be required to show this pass to security during the festival to be able to move in and out of the festival gates.
• Please have a copy of your insurance available per request. Realize that you are liable for any damages that occur while setting up/tearing down, and during the event. If sending in a copy of your insurance for the festival to file, please send with your payment by July 15th. Reminder a late fee will incur if at least a 50% deposit has not been received by July 15th. Payment may be online through PayPal or by check or money order.
• FOOD vendors must obtain Health permits from the Madison County Health Dept. prior to FHD. Contact 765-641-9677 or @madocohealth.org. You must also have an up to date Fire Extinguisher ‘ABC’ to pass Fire Code inspection. Inspectors will be expecting them to be secured in a cage or by bungee straps. Please plan accordingly.
• All vendors must provide their own cord for electrical hookups. 4-prong plug 50amp or a 30 amp for 220 and must be up to current codes.
• Food vendors are responsible for grey water and grease disposal, trash tied up at your site, and ready for the dumpsters at the end of each night.
• FOOD vendors must send a full menu of the items you plan to serve with your booth reservation form. FHD prides itself on creating an atmosphere conducive to financial gain. We do our best to avoid duplications in foods served, with a few exceptions. (FHD is not large enough to accommodate the need for 4 Smash Burger Vendors) FHD reserves the right to require the omission of certain menu item/s or discontinue serving an item that was not listed as part of your agreed-upon menu.
• Security and the vendor committee will not tolerate disruptive behavior towards our event’s organizers, vendors, or patrons.
• THIS IS A FAMILY-FRIENDLY EVENT. All items on display must be family-friendly.
FHD welcomes ideas for improvements and would love to hear from you. Please contact Heather Alexander at 765-610-6220 with compliments, concerns, or ideas for improvements. They will be discussed with the board. Thank you for your support of FHD. Without our Vendors, we don’t have a Festival. FHD appreciates each and every one of you!!
